Chandigarh — The Haryana Authorities has issued a stringent new Customary Working Process (SOP) directing all Departments, Boards, and Companies to make sure well timed fee of lumpsum quantities to the Haryana Kaushal Rozgar Nigam Restricted (HKRNL), with a particular emphasis on guaranteeing seamless and time-bound Worker Provident Fund (EPF) compliance by a streamlined mechanism.
In a letter written by Chief Secretary Anurag Rastogi to all Administrative Secretaries, Heads of Departments, and Managing Administrators of Boards, it has been acknowledged that the brand new SOP goals to make sure uniformity, transparency, and well timed disbursement of funds for contractual workers deployed by HKRNL, whereas guaranteeing that statutory obligations, significantly Worker Provident Fund compliance, are fulfilled promptly with out departments instantly dealing with PF accounts.
The SOP clearly defines the tasks of every stakeholder concerned within the fee course of. The Head of Workplace is accountable for verifying information and issuing well timed administrative approval to forestall delays in wage disbursement. The Drawing & Disbursing Officer has been designated because the central determine on this course of, tasked with verifying invoices, attendance, and deployment information; guaranteeing that fee of the indent price to HKRNL is accomplished earlier than the seventh of each month; importing correct EPF and ESI particulars on the HKRNL portal; and updating the portal with particulars of exits or maternity go away. The DDO should additionally inform HKRNL inside 24 hours of any accident involving workers lined beneath ESIC and be certain that funds are deposited solely into the VAN account talked about on HKRNL invoices.
The Accounts Department is required to scrutinize calculations and course of financial institution transfers to HKRNL’s designated account, whereas the Nodal Officer is accountable for coordinating with HKRNL on manpower information, clarifications, and dispute decision. The SOP outlines a transparent fee workflow starting with the receipt of a consolidated month-to-month bill from HKRNL containing worker particulars, wages, statutory contributions, and repair fees. DDOs should confirm deployment, attendance, sanctioned energy, and calculation accuracy earlier than forwarding the payments together with the prescribed verification kind to the Head of Workplace for approval.
As soon as permitted, a sanction order have to be issued and the fee transferred solely to HKRNL’s designated account. Departments have been strictly prohibited from depositing PF quantities on to the EPFO. All departments are required to keep up a Month-to-month Cost Register and protect copies of invoices, attendance sheets, fee proofs, and associated paperwork for audit readiness. PF-related grievances from contractual workers have to be routed to HKRNL, with departments offering service information as wanted.
The SOP stresses that well timed verification and fee launch are important for guaranteeing immediate wage disbursement and statutory compliance by HKRNL. Any discrepancy within the bill have to be communicated to HKRNL inside three working days. Departments, Boards, and Companies have additionally been barred from getting into into any direct contract with HKRNL-deployed manpower concerning wages or PF issues. All DDOs have been directed to make sure strict compliance with these new procedures with instant impact.
